Business Support Coordinators

Position Title: x2 Business Support Coordinators

Group: Investment & Monitoring and Corporate Services

Position Type: Permanent full-time (38 hours per week)

Location: Wellington CBD office (currently located on Queens Wharf)

Salary: $57,764 - $70,000 per annum + KiwiSaver

About the Ministry of Transport | He kupu mō mātou Te Manatū Waka

The Ministry of Transport has around 200 employees and is an impartial, expert and trusted adviser to government, shaping transport for New Zealand. We work to deliver a well-functioning transport system that helps grow New Zealand’s economy and productivity. The Ministry’s values are integrity, excellence and collaboration.

About the opportunity | Ngā whakamārama mō te tūnga

We’re looking for two Business Support Coordinators (BSC) to join our small and agile Ministry, providing high-quality administrative support to key groups within the Ministry.

As a BSC, you’ll be the go-to person for your portfolio of managers and teams, delivering administrative solutions that help things run smoothly. You’ll build strong working relationships, anticipate needs, and contribute to the success of your group.

We currently have two opportunities to support the following groups:

1. Investment and Monitoring
2. Corporate Services and Performance & Governance

This is a fantastic opportunity to:

• Grow your career in the public sector
• Gain valuable insight into the transport sector
• Work in a collaborative and supportive environment
• Make a meaningful contribution to the work we do for New Zealand.

Key tasks include:

• Providing administrative support to the business group managers, including diary and event management
• Formatting documents, scheduling meetings, and external activities, providing printing or photocopying support
• Providing shared secretarial and administrative support
• Ensuring papers, documents, reports and presentations are prepared to required timeframes and quality standards
• Arranging travel and accommodation
• Assisting with organising seminars, workshops, conferences and/or functions, by coordinating arrangements, invitations, budgets etc.

What you’ll bring | Te wāhi ki a koe

• Experience in a coordinator or administration support role within a complex multi-functional office environment
• Experience providing customer support and solutions, in a continuous improvement focused environment 
• Experience working under pressure without close supervision, managing multiple priorities and timelines
• Demonstrated interpersonal and relationship building skills including experience in building integral relationships quickly and easily
• Demonstrated proficiency in Microsoft tools and products
• Demonstrated positive, willing, agile and flexible working style
• Previous experience working in the public sector will be advantageous.

Salary range | Whānuitanga Utu ā-Tau

The base salary range budget for this position is up to $57,764 - $70,000 per annum + KiwiSaver. The salary offered will reflect skills and experience.

What we offer | Te wāhi ki a mātou

• Supportive work environment and individual development plans
• Additional Ministry leave days
• A range of health and wellbeing benefits including wellbeing days
• Modern offices discreetly located right on the wharf with collaborative working spaces, showers, storage for bicycles/scooters and personal lockers
• A welcoming range of employee networks.

How to apply | Me pēhea te tono mai

To view the job description, or apply online, click Apply. Please include a CV and cover letter highlighting your relevant skills and experience.

To apply for this role, you must have right to live and work in New Zealand. You will need to be based in Wellington or ready to relocate. Other locations will not be considered.

Applications close midnight, Sunday 24 August 2025.

For further information or to speak confidentially, please contact Senior Recruitment Adviser, Rebecca Bakker at r.bakker@transport.govt.nz.

We encourage applications from people from all backgrounds, orientations, and identities. We aim to have a Ministry that represents the wider Aotearoa that we serve. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels relevant, valued, supported and a sense of belonging.

For any support or accessibility needs during our recruitment process, please contact us at applications@transport.govt.nz

Please note, we are not engaging with recruitment agencies to fill this vacancy and unsolicited resumes from recruitment agencies will not be accepted.