Personal Assistant - Auckland Light Rail

• Newly created role | Personal Assistant to the Director, Auckland Light Rail
• Flexible working environment, Ministry & wellness days, laptop + mobile 
• Full Time, Fixed Term Contract or Secondment until March 2024
• Wellington CBD waterfront location – scenic Queens Wharf

Join our small friendly agency and diverse work programme with significant impacts locally and nationally, across the transport and urban systems.

He kupu mō mātou Te Manatū Waka | About Ministry of Transport
Te Manatū Waka, Ministry of Transport has around 300 employees and is the system leader for the whole of the transport sector whether it’s on land, at sea, in the air, or connecting Aotearoa to the world. We are the government’s principal adviser on transport policy, regulation and investment.

The Auckland Light Rail (ALR) is a critical investment to develop a modern, connected, high-capacity transport system in New Zealand’s largest city. The Ministry has an important role to oversee a cross-agency work pro55gramme to support its delivery.


Ngā whakamārama mō te tūnga | About the opportunity
Our Personal Assistants (PA) are part of our Business Support team that provides a range of high quality, professional support services across the Ministry. Our PAs support their directors to help achieve organisational excellence. They do this through embracing the shared principles of the Business Support Team of being professional, accountable, collegial, connected, curious and proactive.

In the role you will provide administrative and secretarial support to the Director, Auckland Light Rail, utilising your multi-tasking skills as you will be juggling priorities in this varied and interesting environment.


Te wāhi ki a koe | What you’ll bring
You will have strong interpersonal skills when dealing with both internal and external stakeholders and demonstrate initiative and a proactive approach to work, along with strong judgment and decision-making abilities. In addition,

• diary and email management experience ensuring all papers and/or briefings are available for the meetings the Director attends
• experience providing support to meetings, including collating material, coordinating and preparing agendas, note taking, distributing papers and follow-up action
• have the ability to relate easily and effectively to a wide variety of people, with consideration and diplomacy
• a high level of proficiency in Microsoft Office and products (e.g. Outlook, Word, Excel and Power Point)
• excellent communication skills, both written and oral as well as a high-level of attention to detail
  

Te wāhi ki a mātou | What we offer

In addition, to our small friendly office, we equip our people with individual development plans, Ministry leave days, wellbeing days, an annual Wellness payment, laptop, mobile, WFH equipment and a welcoming employee network. Some of the groups the Ministry supports include the Māori and Pasifika, Wāhine, and Rainbow networks as well as the PSA and Eco Groups. Our office is located in the heart of the Wellington waterfront, and include collaborative working spaces, showers, storage for bicycles/scooters and personal lockers.

We strongly encourage applications from people from all backgrounds and aim to have a Ministry that represents the wider Aotearoa that we serve. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging.

The salary range for the role is $55,000 - $73,000. The salary offered will be based on skills and experience.

Me pēhea te tono mai | How to apply

Please submit your application online including a cover letter and CV.

You will find a copy of the Job Description attached or online at www.transport.govt.nz.

Applications close midnight, 1 February 2023.

For further information or to speak confidentially, please contact Rebecca Bakker at r.bakker@transport.co.nz.  

You must have the right to live and work in New Zealand to apply for this role.