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Personal Assistant - Auckland Light Rail
- Newly created role | Personal Assistant to the Director, Auckland Light Rail
- Flexible working environment, Ministry & wellness days, laptop + mobile
- Full Time, Fixed Term Contract or Secondment until March 2024
- Wellington CBD waterfront location – scenic Queens Wharf
Join our small friendly
agency and diverse work programme with significant impacts locally and
nationally, across the transport and urban systems.
He kupu mō mātou Te Manatū Waka | About Ministry of Transport
Te
Manatū Waka, Ministry of Transport has around 300 employees and is the
system leader for the whole of the transport sector whether it’s on land,
at sea, in the air, or connecting Aotearoa to the world. We are the government’s principal adviser on
transport policy, regulation and investment.
The Auckland Light Rail (ALR) is a critical investment to
develop a modern, connected, high-capacity transport system in New Zealand’s
largest city. The Ministry
has an important role to oversee a cross-agency work pro55gramme to support its
delivery.
Ngā whakamārama mō te tūnga | About the opportunity
Our Personal
Assistants (PA) are part of our Business Support team that provides a range of high quality, professional support
services across the Ministry. Our PAs support their directors to help
achieve organisational excellence. They do this through embracing the shared
principles of the Business Support Team of being professional, accountable,
collegial, connected, curious and proactive.
In the role you
will provide administrative and secretarial support to the Director, Auckland
Light Rail, utilising your multi-tasking skills as you will be juggling
priorities in this varied and interesting environment.
Te wāhi ki a koe | What you’ll bring
You will have strong interpersonal
skills when dealing with both internal and external stakeholders and
demonstrate initiative and a proactive approach to work, along with strong
judgment and decision-making abilities. In addition,
- diary and email management experience ensuring all papers and/or briefings are available for the meetings the Director attends
- experience providing support to meetings, including collating material, coordinating and preparing agendas, note taking, distributing papers and follow-up action
- have the ability to relate easily and effectively to a wide variety of people, with consideration and diplomacy
- a high level of proficiency in Microsoft Office and products (e.g. Outlook, Word, Excel and Power Point)
- excellent
communication skills, both written and oral as well as a high-level of attention
to detail
Te wāhi ki a mātou | What we offer
In addition, to our small friendly office, we equip our people with individual development plans, Ministry leave days, wellbeing days, an annual Wellness payment, laptop, mobile, WFH equipment and a welcoming employee network. Some of the groups the Ministry supports include the Māori and Pasifika, Wāhine, and Rainbow networks as well as the PSA and Eco Groups. Our office is located in the heart of the Wellington waterfront, and include collaborative working spaces, showers, storage for bicycles/scooters and personal lockers.
We strongly encourage applications from people from all backgrounds and aim to have a Ministry that represents the wider Aotearoa that we serve. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging.
The salary
range for the role is $55,000 - $73,000. The salary offered will be based on
skills and experience.
Me pēhea te tono mai | How to apply
Please
submit your application online including a cover letter and CV.
You will find a copy of the Job Description
attached or online at www.transport.govt.nz.
Applications close midnight, 1
February 2023.
For further
information or to speak confidentially, please contact Rebecca Bakker at r.bakker@transport.co.nz.
You must
have the right to live and work in New Zealand to apply for this role.