Senior HR Payroll & Reporting Analyst

• New HRIS/Payroll system – iCHRIS
• Small, agile Ministry
• Wellington CBD
  

In this role you will be the expert for our recently implemented HRIS/Payroll solution iCHRIS from Frontier Software.  You will lead our payroll processing function (with support from the HR/Payroll Co-ordinator) and reporting function, and as such there will be opportunity, challenges and lots of variety.

About the Ministry of Transport | He kupu mō mātou Te Manatū Waka

The Ministry of Transport is the system leader for the transport sector, whether it’s on land, at sea, or in the air. We are the government’s adviser on transport policy, regulation and investment and play a crucial role in ensuring the transport system is working to improve the prosperity of New Zealanders. The Ministry prides itself in valuing integrity, excellence, and collaboration.

Ngā whakamārama mō te tūnga | About the opportunity

We implemented our new HR and payroll system iCHRIS at the Ministry in July 2024, and we are looking for a person to be our in-house organisational expert in following areas:

• Operational fortnightly payroll
• Systems administration
• Reporting and analysis

Key responsibilities include:

• End to end fortnightly processing payroll, remit PAYE and other tax forms, KiwiSaver, ACC and similar reporting and return requirements. Ensure deductions are correctly calculated, authorised and paid to the appropriate external agencies
• Payroll/HRIS system support, advice and services for the organisation to ensure that all employees receive accurate and timely Payroll/HRIS services
• System and/or process improvements and/or issues are consistently reviewed, identified, leading and managing the implementation and testing of any improvements and scheduled maintenance
• Providing accurate and timely people information to assist managers and senior leadership in making business decisions
• Providing analysis, management and reporting of quantitative and qualitative information primarily through Excel to SLT and people leaders, staff and the Public Service Commission.

What you’ll bring

• Strong proven experience in the following areas:
• End to end payroll processing,
• Finding solutions to technical problems, and,
• Data extraction, manipulation, analysis and presentation of data in high quality, user friendly written reports
• Demonstrated experience in providing HRIS advice and support to managers, and an awareness of how their role contributes to an organisation achieving its outcomes
• Demonstrated ability to work autonomously and to successfully work to deadlines and timeframes
• Excellent numerical and analytical experience and demonstrated capability in successfully applying financial and analytical concepts in different payroll and reporting scenario’s
• Previous experience and demonstrated successful capability in effectively building the capability of others, including the provision of guidance, coaching, and on-the-job training to less experienced people
• Sound interpersonal skills, and the ability to provide a high level of customer service and build and enhance successful relationships with clients and stakeholders.  Proven ability to translate complex language and concepts into plain English for customers and users
• Strong time management and organisational skills with strong attention to detail and problem-solving capability, including the ability to identify problems, manage or mitigate risks and implement innovative solutions
• Experience to at least an intermediate level with Excel, (you can create and use formulas, VLOOKUPs, and pivot tables)
• Previous experience with Chris21 would be an advantage but is not absolutely essential. The proven ability to learn new systems and
• Tertiary qualification or equivalent relevant experience in a similar role. 

What we offer | Te wāhi ki a mātou

• A supportive and high-performing work environment and team motivated to achieve success
• Additional Ministry leave days, and a range of health and wellbeing benefits including wellbeing days
• A welcoming range of employee networks.

Whānuitanga Utu ā-Tau | Salary range

The salary band range is $108,126 - $143,618 per annum (+ KiwiSaver). The salary offered will reflect the skills and experience that you bring.

Me pēhea te tono mai | How to apply

To view the job description or apply online including a cover letter and CV click Apply.

Applications close 5pm, Tuesday 20th May 2025. Interviews will be held on Thursday 22 May and Friday 23 May.

For further information or to speak confidentially, please contact Suzanne Williams HR Manager at s.williams@transport.govt.nz

You must have the right to live and work in Aotearoa to apply for this role.

We encourage applications from people from all backgrounds, orientations and identities. We aim to have a Ministry that represents the wider Aotearoa that we serve. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels relevant, valued, supported and a sense of belonging.

For any support or accessibility needs during our recruitment process, please contact us at applications@transport.govt.nz

Please note unsolicited CVs from recruitment agencies will not be accepted.